Internship – HR Intern

Advertisement: Internship – HR Intern

POSITION TITLE:  HR-Intern

COUNTRY PROGRAM Rwanda

LOCATION: Kigali Head office

RESPONSIBLE TO: HR & Admin Coordinator

STATUS:  Intern

SUPERVISORY CAPACITY:  Nil

DATE: October 2017

COUNTRY PROGRAM MISSION:

The overall goal of ARC’s program in Rwanda is to improve the well-being and self-reliance of the displaced refugee population from eastern DRC and Burundi by ensuring the provision of basic services (adequate health care & nutrition, shelter, water, sanitation & hygiene, HIV/AIDS prevention & treatment), improving food security and enabling economic recovery in six refugee camps located in Rwanda.

PRIMARY PURPOSE OF THE POSITION:

ARC is looking for a vibrant, result driven, innovative and highly involved Intern (non-staff, temporary role with no salary or benefits attached) to support its HR and Administration unit in delivering effective services. This is an opportunity for a fresh or continuing graduate student to explore a career interest while enhancing his/her educational experience through practical and guided hands-on exposure and involvement in Human Resource and Administration tasks and processes. It will also provide the graduate with exposure and learning on the working environment of an International NGO and a better understanding of ARC Rwanda’s mission and activities.

The Intern role will be based in Kigali, and will be directly supervised by the HR & Admin Coordinator and will also be expected to provide level of support to the entire HR& Administration team. The intern will be a self-motivated and client oriented person, with strong sense of personal ethic, integrity, and a big appetite for knowledge and accountability.

PRIMARY DUTIES & RESPONSIBILITIES

  • To support HR unit in monitoring the ongoing official communications using the tracking tool.
  • Assist in daily Front Office operations by ensuring accurate and efficient running of reception area.
  • Collect timesheets and leave forms from employees.
  • To ensure proper filing structure and record keeping of all HR documents.
  • To follow up and distribute official communications as needed.
  • To draft official letters as required.
  • Assist with recruitment activities and coordination which may include: inviting candidates, making interview schedules, phone interviews, give feedback to unsuccessful candidates.
  • Be responsible for collecting absence records.
  • Provide support in administering HR policies and procedures.
  •  Perform other duties as assigned by supervisor.
  • The HR intern should be able to stand in as Front office and Administration Assistant:
  • Serves as a liaison between executives, managers and visitors as required. 
  • Drafts correspondence, edits documents, takes and transcribes minutes of meetings, and performs other administrative duties as requested.
  • Communicates with both internal and external customers in person, via telephone and e-mail.  Maintain a tracking system for all communications.

EDUCATION, TECHNICAL SKILLS & KNOWLEDGE REQUIRED:
Education:

  • Evidence of recent graduation or current pursuit of a university degree in Human Resource Management or in related field,
  • Fluency level in English language,

KEY BEHAVIORS & ABILITIES:

  • Self-motivated and client-orientated with a strong sense of personal ethic, integrity and a big appetite for quality improvement and accountability to improve stewardship of ARC’s resources
  • Strong interpersonal and intercultural skills with ability to build and maintain strong relationships and trust among stakeholders
  • High level of flexibility and tolerance to ambiguity
  • Ability to work under pressure and adapt to situations as required due to changes on the ground
  • Keen eye for detail
  • Capacity to think ahead and highlight areas of risk and concern
  • Excellent communication skills with a strong sense of diplomacy
  • Ability to work in a sensitive, multi-cultural context as a respectful team player and manager

EXPENSES AND COSTS

All costs such related to the internship MUST be borne by the intern unless provided for by a sponsoring institution, e.g. university, education programme, etc. However, ARC will provide the intern with a modest daily allowance paid at the end of the calendar month, as well as transport facilitation within Kigali to perform any ARC Rwanda procurement related assignments

Interested and qualified candidates should submit applications – to include 1 page Cover Letter, an updated CV, and three names (plus titles & contacts)- to the following email address: RWJobs@arcrelief.org with HR Intern in the Subject line.

Only applications received through the above indicated dedicated email address will be considered. The deadline for submission of applications is October 23rd, 2017 at 17:00hrs. Only short listed candidates will be contacted.

American Refugee Committee is an Equal Opportunity Employer offering employment without regard to race, color, religion, gender, sexual orientation, gender identity, age, national origin, citizenship, physical or mental disability, or protected veteran status.  American Refugee Committee complies with all applicable laws governing nondiscrimination in employment.
Source: Rwanda Jobs