Employment at Plan International Tanzania

Plan has been working in Tanzania since 1991, supporting children and communities focusing on 5 thematic areas which are Maternal, neonatal and child health and nutrition, Equal access to basic education, Water, Sanitation and hygiene, Youth employment and Child Protection.
Plan Tanzania now invites applications from suitable, qualified and experienced persons to fill the position described below.
Job Purpose: The incumbent will ‘act as deputy to the Country
Director on operations side’ helping the Country Director to lead and manage the operational support and sponsorship, function. the positiol1: reports directly to the CD and she/he is a core member of the Country Management Team (CMT) and provides high-level, strategic leadership to the office as a whole, working collaboratively with other CMT members.
The DOO directly line manages the Head of Finance, Head of Procurement and Logistics, IT Manager, and all Program Unit Managers. S/He oversees security and, legal and risk management. Finance and ICT functions have secondary reporting lines to Regional Managers of these functions.
The DOO reports regularly to the CD on the management of all risks associated with programme delivery including budget, people management, legal compliance, security and disaster preparedness related to operation functions. In addition s/he provides technical oversight and support to Programme Units (PU) in managing risks and remaining compliant in the delivery of cost-effective programmes.
Typical Responsibilities – Key End Results of Position
Team development and people management
⦁ Staffing: Oversees the hiring, development and retention of qualified people in all positions of the operation support unit and other units as required to support the delivery of effective, efficient and high quality programmes;
⦁ Team building and maintenance: establish, agree, commu- nicate and monitor standard of performance and behaviours for the operations support unit. Team ToR, objectives, and key performance indicators (KPI’s) are agreed annually, and monitored and updated quarterly
⦁ Individual development and performance management: manage and develop the performance of the operations support teams across the country to ensure delivery of quality support and services. This includes agree, monitor and evaluate individual accountability and personal development plans as per Plan’s performance management policy and process.
Strategic planning, reporting and support to programmes delivery
⦁ Strategic planning: contribute to the strategic development and management of the country in particular by reviewing and commenting on the draft Country Strategic Plan (CSP)
⦁ Support to programmes: Oversee the planning and delivery of all general services and logistical requirements of program work in line with established procedures e.g.: procurements, storage, transportation and distribution;
⦁ Budgeting: oversees the coordination of the preparation, consolidation, analysis and submission of country and PUs budgets to the regional office (RO) as per field budget instructions and guidelines;
⦁ Finance and Grants. Provides overall management of the Country Office’s Finance Department to ensure that optimum financial support is provided to Country Office projects within established Plan International financial policies and principles and within the standards set by the Country Office. Reviews and signs off all budgets submitted to Donors
⦁ Reporting: coordinate the reporting process, in particular quarterly and annual reports, to the RO including timely submission of, all required reports and implementation of follow-up actions and recommendations.
⦁ Operations Support services (Logistics, procurement, and IT). Provides overall management to the operations support services to ensure that optimum support is provided to Country Office projects within established Plan operational principles and operational manual Compliance and management of risks
⦁ Policies and procedures: coordinates with. relevant heads of Department/Section so that systems and processes are in place to comply with Plan global policies, standards and procedures and legal requirements in the areas of finance, administration & logistics, ICT, security, disaster preparedness
⦁ Child Protection: ensure the compliance and coherence of Plan’s Child Protection Policy at all times to safeguard and protect children from all forms of abuse;
⦁ Audit and investigation: oversees the facilitation of internal and external audit missions and ensure audit follow up and action lists are addressed in a timely manner;
⦁ Security: oversee security planning and management in the country and ensure that all Plan offices (CO and PUs) have developed standard operating procedures (SOPs) and contingency plans consistent with global security policy and procedures. DOO is the chair of the Security Review Team.
⦁ Risk Management: Ensure systems and processes are in place to identify and manage risks including developing, updating and submitting countrywide risk register to the RO in line with the Global Risk Management policy, and ensuring that risks are adequately identified, assessed, mitigated and reported on through risk registers at all levels in the country.
⦁ Health and Safety: oversees the development and implementation of health and safety standards in compliance with the host country laws and Plan’s global health and safety policy
⦁ Loss and Incident reporting: report timely and consistently all losses and incidents, including updates, to the International Headquarters (IH) and the RO;
⦁ Legal and regulatory: oversees the review-of agreements and contracts and ensure compliance with the host country laws and regulation, ensure the interface with the legal advisors, timely report all potential legal cases to legal advisors and to the RO and to IH as relevant.
⦁ Disaster Preparedness: Jointly with Deputy Country Director (DCD) Programme, lead disaster preparedness planning and ensure that all action related to support functions are implemented and systems, procedures and capacities are in place to respond timely and effectively to humanitarian emergencies.
Procedures, process and applications support
• Applications and systems support: oversees the in-country rollout of corporate systems and applications including finance systems, HR Information System (HRIS) and other corporate applications;
• Global and regional policies and procedures: oversee the rollout, including staff training, of global policies and procedures in the country;
• In-country policies and procedures: oversees the development and implementation of up-to-date financial and administrative systems, policies, procedures and guidelines to support in-country operations and ensure compliance of Plan’s global standards and donor requirements.
Other responsibilities
⦁ Liaison with stakeholders: liaise with and communicates with government bodies, donors, United Nations and local and international agencies stakeholders – as required and directed by the Country Director.
Knowledge, Skills, and Behaviors required to achieve role’s objectives
• Demonstrable knowledge as a result of education, training or practical experience on the key debates in development, particularly around child rights;
• Practical knowledge of operations support for development and emergency response
• General knowledge of financial, administrative, ICT, security, Audit and business management matters;
• Strong knowledge of Microsoft Office Suite (Word, Excel, PowerPoint), e-mail and the internet;
• Strong knowledge of the requirements of donors’ compliance and grants management;
• Fluency in English spoken and written;
• Knowledge of the Tanzania, the geopolitical factors affecting child-poverty in the country as well as the political, social and economic opportunities for development are an advantage.
Leadership Skills and Behaviours demonstrated from experience
Striving for high performance:
• Achieves clarity and accountability among whole team of their individual and collective objectives;
• Organises work clearly and effectively within the team;
• Deals with poor performers by either improving their contribution or managing their exit, if appropriate.
Strategic thinking and innovation:
• Creates strong strategic direction for own part of organisation in wider Plan. context;
• Major contributor to direction in the management team of which they are a member;
• Flexible in; responding to new demands presented in emergency situations.
Decision making and risk management:
• Can address complex problems in a balanced way;
• Good judgment in decision-making, making best use of available-information;
• Willing to make difficult or unpopular decisions and stand by them.
Plan Tanzania is a child centered organization. Protecting the rights of the children is of paramount interest to us. Subsequently, all short listed candidates will undergo a police vetting check for criminal offences particularly relating to any type of child abuse. The successful candidate will be required to sign and adhere to the Plan Tanzania child protection policy.
The above positions carry attractive remuneration as per Plan Tanzania salary structure and incentive package.
Plan Tanzania is an equal opportunity employer. Interested and qualified Tanzanians are invited to send their applications enclosing detailed curriculum vitae, certificate copies of relevant education and professional qualifications together with names of three referees, and their contact. Please note that Plan Tanzania has no recruitment agent, therefore all applications should be sent to undersigned or to recruitment.tanzania@plan-international.org not later than 3rd November 2017.

Source: Tanzania Jobs